Q4A is seeking an enthusiastic, well-organised and detail-oriented Administrative Assistant to fill a position in our Toronto office. The successful candidate will have a minimum of 2 years’ professional Canadian experience.

Q4 Architects Inc. is a mid-size, full-service architectural firm with offices in Toronto and Calgary. Q4A offers outstanding benefits and provides an engaging work environment.

Required Skills

  • 2 years’ experience in an administrative position;
  • Strong attention to detail;
  • Proficient organization skills;
  • Professional and confident telephone manner;
  • Intermediate-strong knowledge and experience of MS Office (particularly MS Excel) for administrative purposes.


  • Fee proposal and contract preparation: prepare based on manager’s notes, issue, track status both internally and externally;
  • Set up meetings for the Principal, Directors and some staff
  • Post jobs as directed, review incoming resumes, forward to managers and schedule interviews as required. Organise induction documents/equipment for successful candidates;
  • Manage reception, answer and direct phones, general enquiry emails and incoming mail/shipments;
  • Contact person for building management and some vendors;
  • Maintain office inventory; place orders online, receive deliveries and when necessary pick up kitchen and general supplies;
  • Assist accounting department with maintaining petty cash and billing reports;
  • General tidy-up of the kitchen, for example loading and unloading dishwasher;
  • General office/administrative assistance, data entry tasks as required, assist in organizing company events.

Please email CV’s and work samples in PDF format only to Word files will not be opened. No telephone enquiries please.