Administrative Assistant

The Administrative Assistant is a unique role within our studio. It bridges two incredibly important facets of who we are: our culture and our work.

The role is the first point of contact for employees, clients, visitors, and those reaching out to our studio. This position embodies our collaborative, inclusive and supportive work culture. It is a role for someone who is detail-oriented and looking to get a well-rounded experience by supporting quality review of deliverables, aiding with financial data input, assembling our contracts and preparing important documents for the operations of our business.

Additionally, through this opportunity you will play a meaningful role in our overall employee experience, creating and maintaining a welcoming environment for all. You will be responsible for the smooth day-to-day administration of the Toronto office and provide remote administrative support to our leadership team in Calgary and Ottawa.

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Holding this position your responsibilities include:

• Receiving and directing incoming calls and greeting visitors;
• Taking responsibility for mail and its distribution to appropriate team members;
• Providing administrative support for space management and office technology;
• Managing office inventory, including ordering office supplies;
• Maintaining a neat and organized reception area, conference rooms and common areas;
• Playing a key part in the onboarding of new employees;
• Taking part in coordinating office initiatives, events, team building activities, charity donations and holiday related activities;
• Assisting with scheduling, preparing, and setting up meeting and board rooms;
• Managing direct communications with building management;

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Office Description:

Our Toronto office is easily accessible by both car and public transit. Conveniently located near the intersection of Yonge St. And York Mills Blvd., the office has direct, underground access to the York Mills TTC Station. For those that choose to drive, there is ample parking located both on-site and in nearby above and below-ground parking lots.

Our open-concept design studio reinforces the collaborative, inclusive culture of our practice and the window-filled main studio space affords all staff spectacular views of the Don Valley.

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Why work with us at Q4A

Q4A boasts a multi-disciplinary team of bright, dynamic professionals who are all committed to improving their knowledge of architecture on a sustained basis. Our goal is to provide our clients with an excellent standard of service while, at the same time, continuing to develop the skills that make us a leader in the industry.

This deep-rooted emphasis continual learning has resulted in a workplace culture that is based on support and collaboration. Our practice has become an environment in which all employees are a part of a comprehensive learning experience. With mentorship programs, OAA study groups, and the opportunity to work on a variety of project types, Q4A is the perfect place to hone your skills and develop your talents.

We offer competitive compensation, and a great benefits package which includes RRSP matching, a fitness credit, access to Employee Assistance Plan (LifeWorks) provided by Morneau Shepell.

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Q4A is home to a multi-disciplinary team of bright professionals who are all committed to improving their knowledge of architecture on a sustained basis. Our goal is to provide our clients with an excellent standard of service while continuing to develop the skills that make us a leader in the industry.

This deep-rooted emphasis continual learning has resulted in a workplace culture that is based on support and collaboration. Our practice has become an environment in which all employees are a part of a comprehensive learning experience. With mentorship programs, OAA study groups, and the opportunity to work on a variety of project types, Q4A is an environment to hone your skills and develop your talent.

As part of this commitment to a workplace culture steeped in learning and teaching, Q4A has taken the steps to become an Organization Affiliate of CanBIM and offers our staff Revit and BIM learning opportunities.

We offer competitive compensation, and a robust benefits package, which includes RRSP matching, fitness credit, access to Employee Assistance Plan (LifeWorks) provided by Morneau Shepell. At Q4A, we believe that our employees come first and encourage a healthy balance between work-life and home-life. To this end, we have implemented a hybrid work model and core hours schedule to offer maximum flexibility.

How to apply

Please email your Resume and Cover letter in PDF format to: careers@q4architects.com with the subject line: "Administration Specialist”.

As part of the Q4A selection process, candidates are required to provide reference checks, as well as employment verification relevant to the role under consideration prior to receiving a job offer.

We thank all applicants for their interest. However, only those selected for an interview will be contacted. Q4A is proud to be an Equal Opportunity Employer.

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