Project Accountant

The Project Accountant is a key player in driving the financial success and operational efficiency of Q4A's projects. This role is crucial for ensuring that project finances are meticulously managed, from budgeting through billing, to deliver accurate and actionable financial insights, data and operations. The Project Accountant is expected to operate with a high degree of autonomy, yet also collaborate with Project Managers and Leadership to oversee project financials with precision and strategic foresight. By maintaining rigorous financial controls, optimizing billing processes, and enhancing project management systems, this role directly impacts the firm's profitability, project outcomes, and overall financial health.

You will work directly with our Director of Finance, applying your knowledge to oversee and improve financial workflows, policies and procedures across our business. You will have an active role in project and firm finances, leveraging your experience and professionalism to support a wide range of tasks that are both client and staff facing. You must build a comprehensive understanding of our ERP software (Deltek Ajera), becoming a resource and champion for its use and understanding. This includes an emphasis and enthusiasm for working with Job Captains, Project Managers and Leadership to ensure best practices are being followed and that we are leveraging the capabilities of its use.  

The successful candidate is interested in design and architecture. You understand that we must operate as a business to achieve our goals. You will be supported by learning and collaborating with studio members and project team leads. This open communication will ensure a comprehensive network of support and understanding, enabling you to effectively dedicate time to the following tasks, ensuring consistency with firm policies and procedures.  

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Project Financial Management for Profitability, Success, and Excellent Data Quality:

·      Collaborate with Project Managers to:

Monitor project budgets, track and analyze project costs to identify variances and trends.

Generate comprehensive project cost reports and review financial performance and profitability to support informed decision-making in alignment with project goals.

·      Identify and resolve discrepancies in project financials promptly to maintain accuracy and integrity.

·      Provide financial support and guidance to project teams, enhancing their understanding time and cost constraints.

·      Maintain detailed, accurate, and comprehensive records of all project data and financial transactions.

·      Assist with the preparation and submission of financial documentation for project proposals and contracts.

·      Provide insights to Project Managers on developing and maintain project budgets, ensuring they reflect realistic estimates.

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Streamlined Billing, Expense Management, and Timesheet Oversight for Optimal Cash Flow and Accurate Project Status:

·      Issue project-specific invoices in a timely and accurate manner, reflecting completed work and expenses incurred for each project.

·      Examine unbilled costs & unpaid invoices monthly, to maximize billing and collection potential.

·      Review invoice submissions from sub-consultants to ensure compliance with contract provisions & budgetary limits

·      Reconcile project-specific accounts with precision to ensure consistency and accuracy.

·      Support disciplined timesheet submissions under the Finance Director's guidance, ensuring adherence to company approval workflows.

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Automation-oriented Project Financial Management Processes and System

·      Collaborate with Project Managers, Studio Directors, and team members to identify gaps, pain points, and needs in project management financial processes and systems.

·      Assist in the implementation, maintenance, and optimization of project accounting software and systems, ensuring they meet the project managers and finance department needs.

Support to the Finance Director and Senior Accountant:

·      Provide support for core accounting functions, including general ledger management, reconciliations, and financial reporting.

·      Assist with financial reporting tasks, ensuring accuracy and completeness in the presentation of financial information.

·      Act as a back-up to the Senior Accountant in times of absence.

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The Project Accountant is a key player in driving the financial success and operational efficiency of Q4A's projects. This role is crucial for ensuring that project finances are meticulously managed, from budgeting through billing, to deliver accurate and actionable financial insights, data and operations. The Project Accountant is expected to operate with a high degree of autonomy yet also collaborate with Project Managers and Leadership to oversee project financials with precision and strategic foresight.

By maintaining rigorous financial controls, optimizing billing processes, and enhancing project management systems, this role directly impacts the firm's profitability, project outcomes, and overall financial health.

You will work directly with our Director of Finance, applying your knowledge to oversee and improve financial workflows, policies and procedures across our business. You will have an active role in project and firm finances, leveraging your experience and professionalism to support a wide range of tasks that are both client and staff facing. You must build a comprehensive understanding of our ERP software (Deltek Ajera), becoming a resource and champion for its use and understanding. This includes an emphasis and enthusiasm for working with Job Captains, Project Managers and Leadership to ensure best practices are being followed and that we are leveraging the capabilities of its use.  

The successful candidate is interested in design and architecture. You understand that we must operate as a business to achieve our goals. You will be supported by learning and collaborating with studio members and project team leads. This open communication will ensure a comprehensive network of support and understanding, enabling you to effectively dedicate time to the following tasks, ensuring consistency with firm policies and procedures.  

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Our Firm

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Q4Architects Inc. (Q4A) is a Canadian Architectural practice committed to providing the highest design standards in residential, commercial, and community-centric architecture. We are dedicated to continuous learning and adapting to local, national, and international standards and technology. Our work promotes wellbeing for people, communities, and the environment. We work to better who we are as individuals, fostering a creative workplace where our diversity, growth and our studio community is celebrated and respected. Q4Aculture is rooted in a core belief that a fulfilling place to work drives happiness and simply makes every day better. It’s the foundation of our success. Established in 2004, the leadership and many of senior staff have been working together for 20+ years. This core group has grown into a creative workforce of almost 70, with offices in Toronto, Ottawa, and Calgary. We push for innovation and challenge the norms on projects that range from largescale master-planned, people-oriented communities to bespoke one-off projects that contribute to our local neighbourhoods and quality of life.

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Why work with Q4A
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We are a firm that at its core believe in great people doing great work. With mentorship programs, study groups, and the opportunity to work on a variety of project types, Q4A is an environment to hone your skills and develop your talent. As part of this commitment to a workplace culture steeped in learning and teaching, Q4A offers opportunities to upskill and learn with bespoke opportunities connected to each role.  We offer competitive compensation, and a robust benefits package, which includes RRSP matching, a fitness credit, access to Employee Assistance Plan (Telus Health) provided by Morneau Shepell. At Q4A, we believe that our employees come first and encourage a healthy balance between work-life and home-life. To this end, we have implemented a hybrid work model and core hours schedule to offer maximum flexibility.

This position is based out of our Toronto studio. This location is easily accessible by TTC or car, conveniently located directly on the Yonge Subway line, at York Mills Station, with direct access to our building. Our studio overlooks the Don Valley, and our open concept emphasizes our collaboration when it comes to our culture and project work.  

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Q4A is home to a multi-disciplinary team of bright professionals who are all committed to improving their knowledge of architecture on a sustained basis. Our goal is to provide our clients with an excellent standard of service while continuing to develop the skills that make us a leader in the industry.

This deep-rooted emphasis continual learning has resulted in a workplace culture that is based on support and collaboration. Our practice has become an environment in which all employees are a part of a comprehensive learning experience. With mentorship programs, OAA study groups, and the opportunity to work on a variety of project types, Q4A is an environment to hone your skills and develop your talent.

As part of this commitment to a workplace culture steeped in learning and teaching, Q4A has taken the steps to become an Organization Affiliate of CanBIM and offers our staff Revit and BIM learning opportunities.

We offer competitive compensation, and a robust benefits package, which includes RRSP matching, fitness credit, access to Employee Assistance Plan (LifeWorks) provided by Morneau Shepell. At Q4A, we believe that our employees come first and encourage a healthy balance between work-life and home-life. To this end, we have implemented a hybrid work model and core hours schedule to offer maximum flexibility.

Please email your Resume and a detailed cover-letter in PDF format to: careers@q4architects.com with the subject line: "Intermediate/ Senior Accountant”.

‍As part of Q4A selection process, candidates will be requested to provide references and employment verification relevant to the role under consideration prior to receiving a job offer. Candidates will also need to confirm they are fully vaccinated in accordance with Q4A mandatory vaccination policy.

We thank all applicants for their interest. However, only those selected for an interview will be contacted. Q4A is proud to be an Equal Opportunity Employer. If you require any assistance or needs-based accommodation we will happily work with you, just reach out.

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